5 Easy Steps to Smooth MRP Implementation

Posted by Paul Hughson on Thu, Oct 01, 2015

You've decided to push forward with your MRP strategy but the prospect of actually implementing the software appears daunting – however following these five effective steps will ensure rollout success.

Blog   5 easy steps to smooth MRP implementation

Committing to the rollout of MRP software can be seen as a genuine risk to potential adopters. Yes, the benefits of MRP are well-documented but so are the downsides. According to the Project Management Institute, nearly:

70%

of ERP deployment projects fail, are late or go over-budget.

However when ERP is successfully implemented... 81% realised measurable business benefits from their ERP implementations.

1. Data Driven

A MRP platform is only as good as the business processes that support it and the data that is fed into the software. It’s these two areas that must be addressed before any MRP system can be effectively rolled out. A thorough audit of your business’s data, requirements and processes is vital to ensure that all are correct and up-to-date – deal with any anomalies or wastage now, not later.

Remember, incomplete or inaccurate data will undermine your MRP implementation; instead of offering calculations based on correct item settings, bills of materials, inventory levels/movement and more, your MRP software will be crippled from the off, offering recommendations that don’t necessarily reflect your company’s actual operational needs.

On Target

To ensure your MRP is given the best possible start, implement specific programs dedicated to physical and cycle counting beforehand to boost your data accuracy rates to a minimum of 90%, ideally 95%.

2. Test First, Rollout Later

With data auditing complete, you are now in a good position to begin implementing your MRP rollout – but don’t be tempted to turn off existing legacy systems just yet. Instead, test your MRP implementation over the course of a month to see how successfully the new system can handle transactions while load testing to ensure it can take the strain.

3. The Human Factor

The importance of correct MRP maintenance and staff training can’t be stressed enough. It’s imperative during the test phase that staff are given training in the correct use of the new system to ensure best practice is followed. Critically, employ a project manager to oversee the entire MRP rollout plus systems support personnel (whether in-house or via a third party) to monitor how effectively the MRP platform is performing.

Boardroom Buy-In

According to the Aberdeen Group, it is essential that senior management embrace and extol the virtues of MRP – its benefits and the end user experience – to drive its adoption and acceptance by all end users in the company. Without employee buy-in, even the best MRP software could, in the long term, end in failure.

4. Review, Review, Review

It is essential to constantly monitor the platform once it’s been rolled out to ensure that all aspects of your MRP investment are being delivered on; are there issues with end users? Is further training required? Has the system thrown up an issue with your work processes that you failed to spot during the planning phase? If you stay on top of your MRP management it will continue to deliver great results.

5. Confident, Not Confused

Consider bringing a one-stop-shop MRP experts on board to answer questions, provide training or help clear logistical hurdles and ensure your new system hits its mark. Not only can a they help with each phase of the rollout – from auditing and testing through to transitioning from legacy systems – they can also advise you on the right MRP system for your company in the first place, which will be designed to complement your business instead of shoehorning your business’ needs into an existing MRP software package.

Finally and perhaps just as importantly, a one-stop-shop MRP experts will upgrade the software when required, leaving you to solely focus on what you do best – running your business.

Remember:

  • Audit your work processes and update all data – they are key to a successful MRP rollout.
  • Test the software thoroughly to ensure it can take the strain before retiring your legacy systems.
  • Employ the right staff whether in-house or via a third party to help in the transition process.
  • Partner with experts to help you in each and every stage of the roll out of your MRP system

Whether it is MRP or ERP the key to continued success is choosing the right software and the right vendor for your business needs, discover more - download our free eGuide Bespoke Manufacturing Software vs ERP: A Business Case Assessment

Bespoke Manufacturing Software vs ERP: A Business Case Assessment

Topics: MRP