The Compliance Certainty ERP Checklist for Food Manufacturers

Posted by Reha Raja on Wed, Sep 25, 2019

How to improve compliance across your entire food production line.

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Compliance is, and always will be, a hot topic. Food manufacturers have a legal and moral duty to ensure that products adhere to the relevant standards because lives could be at stake.

Traceability is determined by visibility at every point of the manufacturing process. You need to be able to trace raw ingredients through the production line, confirm packaging and labels are accurate, and know the eventual destination of each batch.

The operational choices made by some manufacturers are making the compliance tracing process harder than it should be. By using outdated data capture tools like spreadsheets for instance, information is easily lost, corrupted, or simply recorded incorrectly. And these mistakes can have fatal consequences.

If data and metrics are being trapped in silos, visibility is impaired. This checklist will help you avoid those mistakes:

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The most effective step towards compliance certainty is to consolidate your existing tracking systems. Replacing existing spreadsheets and databases with a single food manufacturing ERP system allows you to track ingredients and allergens throughout the entire production cycle.

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By knowing which potential allergens are present in your raw materials, you can better plan for how they are handled during food production. Capturing that information from your suppliers will be crucial to preventing contamination or mislabelling during production.

 

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By providing mobile devices with an ERP system installed, such as iPads, inspectors can quickly record non-compliance and take remedial action. This enables you to:

  • Produce reports for standards and inspections checks
  • Reduce error rates
  • Encourage faster resolution

 

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By centralising your data to one ERP system, you can configure and schedule checks and audits to gain greater control of any potential compliance variances:

  • Temperature Checks
  • Scale Accuracy Checks
  • Glass Integrity Checks
  • Process Auditing  
  • Equipment Auditing

 

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To confirm that products adhere to recipe and compliance requirements, you perform a series of quality control tests. Capturing the results of these tests centrally allows you to automate certain operations like:

  • Production and distribution of Certificates of Analysis (COAs)
  • Product recalls
  • Batch redirection where a recipe fails certain compliance requirements to prevent waste

Automating these functions allows you to reduce the cost of managing production batches and increase rates of compliance.

 

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Changes to your recipe or ingredient supplier will have an effect on the finished food product. You must record each of these changes immediately, and ensure that the product packaging and labels are also updated. Again, the use of a dedicated food ERP platform will simplify this process, requiring one simple update that propagates along the rest of the production line.

 

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At the heart of all these operations is data. By collecting information about every aspect of production centrally, it becomes much easier to control operations and reduce the potential for compliance breaches. You can also increase the automation of common administrative tasks to help reduce the cost of each production run.

Key takeaways

  • Centralisation is key to visibility, which is, in turn, vital to maintaining compliance.
  • Using mobile technology speeds up identification, recording, and remedial action for non-compliance.
  • Automating outcomes of quality control tests allows you to maintain compliance and reduce waste.
  • Recording ingredients at the point of purchase allows you to automate produce labelling.

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Topics: Food & Drink, Manufacturing